Earth Sciences - Field Safety Plan

 

 

Field Safety Plan – Faculty

  1. Log in at https://fieldsafety.es.uwo.ca.
  2. Click Create/View Plans in the top navigation bar.
    screenshot of "create/view plans"
  3. Click Create Plan.
  4. Use the Add + buttons to complete each section. The plan remains private until submitted.
  5. Click Submit Plan once all sections are complete.

The plan will be reviewed by a Program Administrator, who may make edits. Once published, participants receive an email asking them to log in and sign the plan. You’ll be notified once the plan is published.

After all participants have signed, the plan is sent to the Department Chair.  You’ll be notified about this as well.

If the Chair comments on the plan, you'll receive an email. You can log in and make any edits necessary, then click Notify Chair to trigger another review.

Finally, you'll be notified by email when the plan is approved.

 

Field Safety Plan – Program Administrator

When a faculty member submits a field safety plan, all Program Administrators receive an email.

To review and publish a plan for signing:

  1. Log in at https://fieldsafety.es.uwo.ca.
  2. Click Review Plans in the top navigation bar.
    Image of banner showing where to click
  3. Click Open beside a plan marked Awaiting PA Review.
  4. Edit as needed using the buttons in each section.
  5. You can also scroll down to the Change History section to view past changes and Chair comments.
  6. Once finished reviewing, click Publish Plan to request participant signatures.

All participants will then receive an email asking them to log in and review/sign the plan.

Once all signatures are collected, you'll receive another notification that the plan has been sent to the Chair for approval.

If you need to nudge the Chair, click Remind Chair.

If the Chair comments on the plan, you and the faculty member will be notified. Make any necessary changes and click Notify Chair to request another review.

Finally, you’ll receive a final notification when the Chair approves the plan.

Field Safety Plan - Chair

Once all participants have signed a field safety plan, you'll receive an email requesting your approval.
To review and approve a plan:

  1. Log in at https://fieldsafety.es.uwo.ca.
  2. Click Approvals in the top navigation bar.
    Image of banner showing where to click
  3. Click Open beside the relevant plan.
  4. Review the details of the plan.
  5. You can see prior changes and comments at the bottom under Change History.
  6. To provide feedback, click Add Comment. Your comment is emailed to the faculty member and the Program Administrator who reviewed the plan.
  7. Finally, click Approve or Reject to finalize your decision.

Field Safety Plan – Participants

If you're participating in a field trip in the Department of Earth Sciences, you’ll receive an email requesting your signature.


To review and sign a plan:

  1. Log in at https://fieldsafety.es.uwo.ca.
  2. Click Enter Emergency Info and submit your emergency contact details.
  3. Click View Plan beside the applicable plan and review the details of the plan carefully.
  4. Click Review / Sign.
  5. Read the terms carefully, check each agreement box, enter your full legal name, and click Save Signature

That’s it – you’re signed and ready to go